OCS Fuel & Lubrication

Fuel & Lubrication Overview

The Fuel and Lubrication system manages the bulk issue of fuel, such as diesel to tankers and the distribution of fuel from the tanker to various equipment. The lubrication component manages oil and grease services and top ups.


Equipment Compartments

Each oil compartment or grease point used on equipment is set up in the compartment table. The table defines the type and quantity of lubrication for the compartment

Fuel type, lubrication points and compartments are defined for each item of equipment. Generally the equipment meter reading is recorded when fuel or lube is added to an item of equipment. The meter readings are used to update the condition values in the maintenance system. The cost center for fuel and lube used by the equipment is also defined in the equipment/compartment table.


Fluid Types

Each fluid type is defined in Fluid Type table. The cost center and statistical segments (quantity and price) for the ledger are also defined at the fluid type level.


Issue Points

An issue point or points is set up for each fuel type Each issue point has a code, description, fuel type, and meter code unit. Fuel is dispensed from an issue point to the equipment and usage can be fully reconciled.

Issue point entry enables you to record the start and end reading of a shift and the refill quantity for the shift. This is used to keep a total of fuel in the issue point and to cross check the fuel issues from all issue points against the quantity of fuel distributed to equipment.


Equipment Fluid Issue

Equipment fluid issue records the quantity of fuel/lube issued to each equipment for each shift. Enter the date, issue point, shift and fuel type and all equipment fuel refill quantities. Additionally you can drill down to the compartments on the equipment to enter to quantity of other fuel/lubes distributed to the equipment for the current shift.


Lubrication Rounds

Lubrication rounds may be setup and scheduled at regular intervals. Work orders are automatically created. Specific lubrication work order sheets are printed and a simplified work order completion entry screen is used to record the lubrication activities.


Financial Integration

Fuel issue costs are posted to the Statistical and Financial ledger.


There are comprehensive reports, which include:

  • Issue Point History
  • Consumption Averaging
  • Lubricant Usage
  • Lubrication Compliance
  • Lubrication Schedule
  • Overdue Lubrication Rounds
  • Sample Lubricant Added

Additional reports and modifications to standard reports can be specified using the software tools provided with the system.


Monitor Fuel & Lubricant Costs

Fuel & Lubricant usage can be a significant business cost and needs careful monitoring. A specialized module such as Fuel & Lubrication is required for these specific requirements.

  • Fuel Tracking & Costing. Fuel needs to be accurately tracked to determine the parts of the plant and equipment are using the fuel. This tracking must exist for the bulk tanks, service tankers and equipment, no matter how many meter or issue points the fuel flows through. The will allows for proper accounting for fuel in tank, timely reordering of fuel and correct allocation of costs to equipment.
  • Bulk Oil Tracking. Bulk oil needs accurate tracking and costing for the same reasons as fuel.
  • Lubricant Usage. Lubricant samples, change outs and top-ups need to be recording to accurately determine which areas of plant or equipment are incurring lubricant costs. This is vital for both costing and maintenance purposes. Equipment using large amounts of oils are a candidate for additional or altered maintenance activities to reduce the chance of failure.
  • Lubrication Rounds. Lubrication rounds for fixed plant requires special monitoring to ensure that the rounds are performed to schedule. Where equipment cannot be lubricated the system will monitor this and ensure that it is performed as soon as the equipment becomes available.


Track Fuel & Lubricant Usage

  • Accurately track fuel and bulk lubricants from bulk tanks to service tankers to equipment
  • Spillages and other causes of loss are accurately accounted for
  • Report on fuel and lubricants on a per shift basis
  • Full reconciliation
  • Correctly manage inventory levels